From: UConn Stamford Campus Staff [STAM_STAFF-L@LISTSERV.UCONN.EDU] on
behalf of Lucke, Helen [helen.lucke@UCONN.EDU]
Sent: Tuesday, August 05, 2008 11:04 AM
To: STAM_STAFF-L@LISTSERV.UCONN.EDU
Subject: [STAM_STAFF-L] Campus Message - Unregistered Students
August
5, 2008
TO: UConn Stamford Faculty
FROM: Michael M. Ego, Associate Vice Provost
RE: Non-Registered Students in the Classroom
Earlier today, you received a message from Dr. Veronica Makowsky regarding unregistered students (see attached). I wish to reinforce her message.
It is the responsibility of all UConn Stamford faculty to follow the process and procedures regarding students who are eligible to enroll in the course that you teach. The faculty member is responsible for ensuring that students who are officially registered in the course be provided a seat in the classroom.
If a student is not officially registered on the 10th day roster that is provided to each faculty member at the beginning of the semester, the student should not be allowed to continue to sit in your class, REGARDLESS of the circumstances that the student may verbalize to you about why he or she is not officially registered. The only exception is when the student has written evidence that is verified by the staff in the Registration Services office or the Student Services Office, that there is an unresolved dispute that is holding up the registration process. If the student does not present written evidence to the faculty member, then the student should not be allowed to sit in your class after the 10th day roster has been provided to you.
The student who is not officially registered and sits in your classroom denies a paid, registered student an opportunity to take a course that helps a student progress towards meeting graduation requirements. This Fall 2008 semester, we anticipate registering 20-30% more new freshman and transfer students than in Fall 2007, and therefore a registered student should be provided access to classes without having to "compete" for a seat in the classroom occupied by a non-registered student.
In addition a non-registered student creates workload issues for a faculty member who will take time and effort away from registered students as they will need to read papers, grade exams and give feedback to non-registered students. Also, by allowing non-registered students to sit in your classes it causes undue hardship on those who must respond to issues related to the Bursar, Registrar, Financial Aid and Student Services.
The University Undergraduate Catalog is very clear about enrollment policy and procedures. Please refer to page 24 of the catalog, which states the following:
Failure to Register Students must enroll in a course to attend the class. Instructors with unenrolled students in a class should tell the students they should add the course to attend, then notify the Registrar. Unenrolled students will earn no credit for courses or parts of courses completed. Students who have paid their fees may register late with the permission of the student’s advisor, instructors, department heads of the departments offering the courses and the student’s academic dean.
I expect each faculty member to comply with the rules and regulations of the University regarding registered students. If you wish to discuss this matter with me, please call my office (251-8406).
From: Official
Announcements - All UConn Faculty [mailto:UCONN_FACULTY-L@LISTSERV.UCONN.EDU] On
Behalf Of Makowsky, Veronica
Sent: Tuesday, August 05, 2008 8:43 AM
To: UCONN_FACULTY-L@LISTSERV.UCONN.EDU
Subject: [UCONN_FACULTY-L] Unregistered Students
MEMORANDUM
To: Faculty
From: Veronica Makowsky
Vice Provost for Undergraduate Education and
Regional Campus Administration
Re: Unregistered Students
Date: August 5, 2008
In the past couple of years, we have had a number of instances of students attending classes, and even completing assignments, without being registered in the course. This, of course, is not fair to all the students who are registered and paying, as well as those who were denied registration but followed the procedures for wait-listing. Students have access to the procedures for late registration through the “Failure to Register” section of the catalogue, and they are responsible for following them. As faculty, however, we should not allow an unregistered student to complete an assignment for a grade or take a test. Please follow the procedures in the Senate By-Laws that I have excerpted below, and, by the end of the second week of classes, inform both the unregistered student and the Registrar of discrepancy between the class list (PeopleSoft roster at latest date) and the class. Please provide the Registrar with the student’s name, PeopleSoft ID, and information on the class and section. The information could be sent by email or campus mail or be dropped off in person. Information on Storrs courses should be sent to the Storrs Registrar’s office and the regional campus information should be sent to the appropriate campus registrar’s office.
Senate By-Laws:
Improper Registration or Failure to Register
No student is permitted to attend class unless officially enrolled in the course. If a student not officially enrolled does attend class, the instructor should notify the student of the registration discrepancy and report it to the Office of the Registrar. A student not officially enrolled may not at the end of the semester receive credit for courses or parts of courses completed. Exceptions may be granted if the student paid fees when due and obtains written permission for retroactive registration from the student's advisor, course instructors, heads of the departments offering the courses, and the dean of the school or college in which the student is enrolled.
Thank you!